A data room offers an unsecure environment to share confidential business files with investors, partners, and other stakeholders. It offers features such as auditing, watermarking and granular access control settings. When selecting a data room vendor, take note of the kinds of security it provides and if it supports the file formats that your team uses.
Furthermore, some companies offer additional security features, such as auto-indexing and fence view. In addition, look for a service that allows you to sync the contents of your FTP, desktop, or other external storages to the data room for quick and easy organization. Find out whether the data space has a multilingual search tool, as well as OCR to search text within PDF documents and images.
It is crucial to know if the provider you choose can redact certain fragments or even the entire document. This feature will help secure your personal information by removing personal data from PDFs and images.
Some of the top VDR providers offer comprehensive analytics and report features that let you keep track of the activities in your virtual data room. Choose a vendor that can track all uploads, downloads, and views of files, in addition to permitting you to create custom reports based on this activity.
Another thing to look out for is a free trial which lets you test premium capabilities including data uploading, innovative security and collaboration features without the need for an upfront commitment. iDeals provides a trial of 30 days which includes unlimited preparation time, two administrators 500 MB of storage space, dynamic watermarking and encryption of files along with an essential digital rights management system.
