A virtual meeting is an online video conference or video chat which uses the videoconferencing software. This type of meeting is often called Zoom, but it’s actually a broader concept of online meetings that encompass other popular platforms, such as Microsoft Teams and Google Hangouts. Virtual meetings allow participants from different locations to communicate via audio and video. This helps reduce travel costs and lets people work together regardless of their place of work.
A virtual meeting’s purpose is to discuss and exchange ideas regardless of whether it’s an internal discussion or a collaborative workshop for the client. It is important to keep the conversation focused to make it productive and efficient. The most successful meetings have a clear objective and agenda that are set out beforehand so that their explanation everyone understands what’s expected from them.
To keep the attention of attendees it’s essential to have an engaging moderator or speaker who keeps the discussion in the right direction. Sending out meeting invitations in advance is an excellent way to ensure that participants are prepared and willing to attend the meeting. The last thing you want is for your virtual meeting to be an unnecessary waste of time and money. To avoid this, ensure that you choose a meeting software that offers high-quality audiovisuals. To prevent the back-andforth emails when trying to find an appropriate time, you can use tools such as Doodle which allows people to indicate their availability rapidly.
