Board portals are online platforms designed to ease the process of scheduling, recording and governing meetings of the managers and directors of an organisation. They make it unnecessary to keep physical books for board meetings or FedEx deliveries, and also eliminate the necessity for endless email threads. Instead, they provide one source of information which can be accessed from any time, on any device connected to the internet.
They provide secure remote access to members and include features like synchronized calendars agenda management, eSignatures, agenda management and meeting minutes management. Board members are also able to edit and share documents, track actions items and make decisions. This allows them to concentrate their time on strategic deliberations instead of operational meetings. The easier it is for you to use, the more likely to have your board adopt a web-based portal for their board. It’s also important to choose one that has the option of a money-back guarantee.
Picking the right company for your company could be a challenge. Look for a reputable name in the software industry that has a good rating and positive reviews from independent review websites. The best companies will offer a free trial to allow users to test their software before committing to it.
Select and promote the board portal champion on your board to help in the transition. Set up training sessions, and be sure to notify all board members. Consider offering a range of dates and times to ensure that technology-challenged board members can attend. In the initial phase Board portal champions can also help with the technical aspects of navigating the portal, such as creating folders and bookmarks, as well as creating personal settings.
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