Online meetings aren’t as efficient as in-person ones however, they offer more flexibility for members, and are more easily monitored. However, they require more proper conduct on the board, and have their own unique challenges. Here are some guidelines to follow:
Begin the meeting by sharing videos of all attendees in the event that it is possible to establish a direct connection with remote participants right from the get-go. This will also help avoid confusion when addressing any issues or questions. It’s also a good idea to include the agenda in the beginning of meetings and encourage participants to ask questions and make comments throughout the discussion.
Test all cameras prior to the meeting to make sure they’re functioning properly. Directors should dress professionally and be camera-ready closing any tabs or windows that may be distracting and making sure to avoid the glare of windows or other distractions. It’s also a good idea for directors to mute their microphone when they’re not speaking, and to use the chat feature on the meeting to notify the moderator whenever they have to get out of the video.
If the board has secure software that manages the board, with voting and polling features, it’s simple to incorporate the opinions of every board member into decisions, and make everyone feel that their input is valuable. It’s ideal for the chair or other officers to remind http://www.boardonlinemeeting.net/how-are-boards-achieving-sustainable-growth-and-making-money everyone of any post-meeting actions that are required, such as taking the survey for the board or obtaining electronic signatures.
