With the pandemic declining and vaccines becoming widely available, organizations are resuming face-toface fundraising and other initiatives. However, the outbreak has also prompted many boards to reconsider their meeting https://itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ schedules to ensure that board members connect in a safe and secure manner while maintaining momentum. One approach is to utilize hybrid board meetings, which allows a small portion of the board to meet in person, and an additional portion to be able to attend online. This strategy is effective at building engagement and reducing expenses, while also providing the flexibility needed by the modern nonprofit.
It is essential to plan and adhere to best practices to ensure that your hybrid board meeting is successful. To start, begin by establishing your goals for the meeting and setting the agenda for your meeting, including the location and the equipment requirements. Ideally, you should use a venue that is large enough to hold in-person attendees and one that is equipped with the necessary audio-visual technology to allow for those coming from distant locations. Selecting the right virtual meeting software is also crucial. The software should be simple to use and have a high-quality video conference feature that allows participants to view each others and the documents of the meeting simultaneously.
It is also important to distribute the meeting agenda and board packs early enough. This will save time and effort by not having to get distant and in-person attendees on the same page. In addition it will allow you to maintain the focus of your meeting, and ensure that all pertinent topics are addressed.
