Board meetings are where important decisions are taken — it’s not uncommon for a company’s whole management structure to be determined through a vote in the board meeting. The quality of your board meeting minutes is essential and it’s essential to ensure that they’re taken as efficiently and accurately as you can.
It’s easier for the person taking the minutes to track the www.powerboardroom.com/how-to-create-psychological-safety-at-work/ discussion if they have an outline or template that reflects the agenda. It is also helpful to keep a list of attendees, to ensure that everyone can be inspected as they arrive. This will save time and make it easier to compile the board minutes at the conclusion of the meeting.
Another tip is to avoid getting too personal. Minutes should be neutral and it’s best to avoid personal debates, critiques or disagreements, political opinions, and idle chats out of them. Leave out any discussion about the personal lives of the members, or any anecdotes that are not related to the business.
All voted-on items should be clearly documented and include the person who initiated and seconded the motion, the exact form of the motion, as well as whether it was passed or not. It is also recommended to note the number of that yeas and nays were voted as well as any abstentions or votes against. This will assist in the event of legal challenges that may arise in the future.
